Fleet Equipment Specialist

Overview
Under general supervision, develop, negotiate and administer complex and diversified contracts for procurement of fleet equipment assets, fuel, tools and services, using appropriate procurement methods in compliance with applicable laws and/or District policies. Act as a subject matter expert for District owned fleet assets, including, but not limited to all District vehicles, light to heavy duty aerial devices, construction equipment, trailers, and fueling stations. Identifies customer requirements, develops specifications, and prepares long range replacement plans and budget estimates for multiple departments.

Responsibilities

• Develop, negotiate and administer complex and diversified contracts for procurement of vehicles, equipment, fuel, tools and services. Coordinate and administer fleet procurement processes such as engineer estimates, bid evaluations, proposals, inspections, acceptance of purchased equipment, and resolution of warranty claims. Monitor new vehicle/equipment productions schedules and communicate delays and delivery schedules. 

• Develop, write, and verify vehicle and equipment maintenance specifications and statements of work in coordination with end users and by leading cross-functional teams. Ensure end users have the specialized equipment required to perform their work. 

• Develop and maintain long term fleet asset replacement plans and budgets for all District fleet assets by coordinating effectively with asset owners and ensuring results meet District cost and use objectives. 

• Coordinate equipment demonstrations, technical training for fleet staff and end users, and equipment inspections and certifications. Assist end users with research, identification, location and acquisition of specialty rental equipment required to support operations. 

• Dispose surplus equipment in accordance with District policies and procedures. 

• Obtain required permits and oversee appropriate testing and maintenance of District’s fuel storage tanks, facilities and fuel computer system located in multiple areas across the District including aboveground and underground fuel storage tanks. 

• Develop and monitor record-keeping processes/reports of District-wide fleet and equipment pool utilization by all areas of the District. Participate in benchmarking fleet asset utilization and costs. Confer with end users to maximize equipment utilization and cost-effectiveness. 

• Backup Fleet Manager and supervise fleet departmental staff in the absence of the Fleet Manager.

• Maintain regular and predictable attendance: Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).

• As an essential function, drive a motorized vehicle while conducting business on behalf of the District.

Reports To
Director - Central Maintenance Division

Overtime exemption
Exempt

Qualifications

Education
Equivalent experience (year for year) may substitute for required education.

• Associate Degree in Procurement or Automotive Mechanics from a two-year college or technical school, or an equivalent combination of education and experience, is required. 

Experience

• 5+ years Progressively responsible roles within the fleet industry is required.  

• Utility experience or experience with aerial devices and cranes preferred. 

Licenses and Certifications

• Valid Driver's License at hire and WA Driver's License within 30 days of hire 

Skills and Abilities
A fully skilled incumbent will have the following knowledge skills & abilities: 

• Public sector Washington State contract and procurement laws, and District policies and procedures  

• Formal bid preparation, proposal development and contract administration practices  

• Principles, practices, procedures and techniques of fleet management, of purchasing/contracting and inventory control  

• Financial and accounting principals and procedures, including budget preparation and control.  

• Working knowledge of modern office practices and procedures, equipment and software applications, including fleet management systems.  

• Safety laws, rules and regulations as they pertain to operating a garage maintenance operation.  

• Basic automobile and heavy truck systems; mobile hydraulic engineering and system design.  

• Technical aspects of vehicle specification, design, construction, and operation.  

• Interpersonal skills for establishing and maintaining effective work relationships with co-workers, other departments and staff, officials and public.  

• Customer service, including a positive customer service orientation with both internal and external customers.  

• Excellent written and verbal communications skills.  

• Proficient research and documentation skills.  

• Able to perform data analysis and draw valid conclusions.  

• Utilize a variety of reference, descriptive and advisory data and information.  

• Prepare and make presentations in a persuasive manner to various audiences.  

• Able to manage multiple priorities, and meet schedules and time lines.  

• Work independently with little direction.  

• Able to exercise judgment, confidentiality, and diplomacy when working with all levels of management, District Commissioners, attorneys, employees and the public. 

• Must be proficient in reading, writing and speaking English. 

Physical Demands

• Sitting Frequent 34-66%  

• Standing Frequent 34-66%  

• Walking Frequent 34-66%  

• Lifting 11-25 lbs Floor-Waist: Various tools, equipment, parts Occasional 11-33%  

• Lifting 11-25 lbs Waist-Shoulders: Same Occasional 11-33%  

• Lifting 11-25 lbs Above Shoulders: Same Occasional 11-33%  

• Pushing/Pulling Distance/Surface Occasional 11-33%  

• Balancing/Climbing (ladders, equip., etc) Occasional 11-33%  

• Climb Stairs Occasional 11-33%  

• Stooping/Bending Occasional 11-33%  

• Squatting/Kneeling Occasional 11-33%  

• Crawling Occasional 11-33%  

• Reach Floor to Waist Occasional 11-33%  

• Reach Waist to Shoulder Occasional 11-33%  

• Reach Above Shoulder Occasional 11-33%  

• Wrist/hand/fingers manipulation (keyboarding, manual tool usage, etc.) Frequent 34-66%  

• Handle/Grasp Frequent 34-66%  

• Repetitive Motions Frequent 34-66%  

• Talking Frequent 34-66%  

• Hearing Frequent 34-66%  

• Visual - Near Acuity Regularly 67-100%  

• Visual - Far Acuity Regularly 67-100%  

• Visual - Depth Perception Regularly 67-100%  

• Visual - Color Discrimination Regularly 67-100%  

• Feeling Frequent 34-66% 

Working Conditions

• Exposure to Weather - Occasionally

• Extreme Cold - Occasionally

• Extreme Heat - Occasionally

• Wet and/or Humidity - Occasionally

• Proximity to Moving Mechanical Parts - Occasionally

• Atmospheric Conditions (dust, fumes, etc.) - Occasionally

• Exposure to Electricity - Occasionally

• Exposure to Toxic/Caustic Chemicals - Occasionally

• Noise Intensity Level: - Loud

 

District Values

• Safety - Protect public and employee health and safety 

• Stewardship - Acting on behalf of customer-owners, protecting public resources entrusted to us 

• Trustworthy - Competence, integrity, respect 

• Operational Excellence - High-quality innovative work execution

 

Equal Opportunity/ADA

Chelan PUD is an Equal Employment Opportunity employer (EOE Minorities/Females/Protected Veterans/Disabled). We value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to any protected classifications as defined by law.

EEO Law Posters can be found on the main Careers (chelanpud.org) page in English and Spanish. 

The job functions and physical requirements described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.