Reliability Compliance Document Specialist
APPLICATION MATERIALS
Applicants are required to submit a combined cover letter and resume in one PDF document. Your cover letter must summarize your experience and education as it relates to the Reliability Compliance Analyst position. Incomplete materials will not be considered.
This position is OPEN UNTIL FILLED and applicants are encouraged to apply immediately. The first review date is October 14.
Interested parties are also invited to contact Human Resources at joblist@chelanpud.org to discuss the position.
SALARY RANGE
The starting salary range for this position is $28.11 - $35.14 (based on qualifications). With tenure and strong performance in this role an employee may earn up to a maximum of $42.17 annualized.
Introductory Period: New employees holding regular positions must complete an introductory period of twelve months.
BENEFITS
In addition to competitive wages Chelan PUD employees also enjoy outstanding benefits which include zero cost employer funded medical, dental, and vision healthcare benefits, access to the employee assistance program, a VEBA health reimbursement account, and long-term care.
Washington state retirement PERS participation and optional 457 plan participation with an employer matching 401(a) plan.
Leave, life & disability benefits including paid leave starting at 21 days per calendar year up to 35 with tenure, 11 paid holidays per calendar year, paid jury duty, short-term disability & long-term disability, and basic life, AD&D, and optional voluntary life.
The work life benefits include optional flexible spending accounts for healthcare and dependent care, educational assistance, various rewards and recognition programs and position specific stipends.
For more explanation of the district benefits please visit our benefits website www.mychelanpudbenefits.org.
Join our team at Chelan County Public Utility District. As one of the largest hydroelectric generating utilities in the Northwest, our mission at Chelan PUD is to improve the quality of life for the thousands of people who call our pristine desert and mountain community home.
Overview
The Reliability Compliance Documentation Specialist will work closely with the Reliability Compliance team to develop, implement and lead the administration of District Reliability Compliance documentation program designed to standardize documentation processes and procedures supporting the Reliability Compliance department and reliability compliance standard owners across the District. Maintain the District's Reliability Compliance documentation supporting audits, spot checks, self-certifications and for any other presentation to the District's enforcement authority, or to regulatory agencies such as NERC or FERC. Will also provide back-up administrative support for the Reliability Compliance department.
Responsibilities
- Manage Reliability Compliance program documents, records and evidence. Retrieve, receive, acquire, name, file, organize, store, archive, destroy and otherwise maintain in an audit ready manner, all reliability compliance documentation needed for audits, spot checks, self-certifications and for any other presentation to the District's enforcement authority, or regulatory agencies such as NERC or FERC. Communicate and coordinate with standard owners and Reliability Compliance department personnel. Set up and manage paper or electronic filing systems, record and track information, update paperwork, etc.
- Work with IT and other departments, as a subject matter expert, to implement and continuously improve document management and compliance technology solutions and related processes.
- Perform Reliability Compliance administrative support activities in coordination with Transmission and Compliance administrative staff. Duties include, but not limited to, copying; filing (electronic and other); scheduling meetings; drafting agendas; preparing meeting materials; assisting with preparation of PowerPoint presentations; assisting with audit preparation and coordination; drafting correspondence; assisting with RSAW preparation; conducting report queries in Maximo and running/preparing reports; attending meetings; updating tracking spreadsheets; data entry; printing; scanning and other administrative duties as assigned. Communicate with outside entities, including WECC. Must represent District and Reliability Compliance Department in professional manner.
- Develop and maintain department SharePoint web pages or other procedural information or libraries to support department and Standard Owners. Update web pages as needed and work with department personnel to maintain web pages with current links and information.
- Maintain department processes and procedures. Review with Reliability Compliance Analysts and Reliability Compliance Manager and update as needed. Document administrative department procedures and propose administrative process improvements within the department. Leads process improvement efforts in area of responsibility. Performs special projects as assigned.
- Maintain regular and predictable attendance: Perform related duties and responsibilities as required. Comply with District policies. Complete all required training. Maintain a working knowledge and comply with District safety procedures and specific safety requirements of this position, and those in accordance with applicable provisions of the Revised Code of Washington (RCW) and Washington Administrative Code (WAC).
Qualifications
Education
Equivalent experience (year for year) may substitute for required education.
- No post-secondary education is required.
- AA degree or vocational training in office management or a related field is preferred.
- 5+ years of progressively responsible administrative support for a diverse workgroup with an emphasis on records management and administrative process development is required.
- Experience administering regulatory or legal documentation systems is desired.
- CIP PRA Background Screen required and
- CIP training (if P-CIP required, assign P-905 and P-906 also) required and
- CIP training (if P-CIP required, assign P-905 and P-906 also) required and
- 906 CIP Cyber Security required
Skills and Abilities
A fully skilled incumbent will have the following knowledge skills & abilities:
- Familiarity with WECC/NERC Reliability Compliance
- General office procedures
- Customer service principles
- Process development methods
- Document management methods
- Strong organizational skills
- Strong attention to detail
- Strong verbal and written communication
- Keyboarding
- Active listening
- Time management
- Problem solving
- Strong accountability for work assignments
- Produce accurate and high quality work
- Prioritize tasks
- Work collaboratively, interact effectively, professionally
- Provide quality service to customers
- Coordinate people and resources effectively
- Use logic and reasoning to develop recommendations and solution alternatives to procedural problems or processes, within area of responsibility
- Maintain confidentiality while working with sensitive information
- To perform this job successfully, an individual is required to have advanced/expert knowledge of Microsoft Word and General Office Equipment; intermediate knowledge of Microsoft Outlook; Microsoft Excel, Microsoft PowerPoint, and SharePoint; and knowledge of PeopleSoft Timekeeping/HR; Maximo Order Processing; Adobe Acrobat; office computers, laptops, projectors and scanners. Knowledge of PeopleSoft Financials and Maximo Asset Management is preferred.
- Must be proficient in reading, writing and speaking English
- Sitting - Regularly
- Standing - Frequently
- Walking - Occasionally
- Lifting 11-25 lbs Floor-Waist - Occasionally
- Twisting at Waist - Occasionally
- Stooping/Bending - Occasionally
- Reach Waist to Shoulder - Occasionally
- Wrist/hand/fingers manipulation (keyboarding, mousing, etc.) - Frequently
- Repetitive Motions - Regularly
- Talking - Frequently
- Hearing - Frequently
- Visual - Near Acuity - Regularly
- Visual - Far Acuity - Regularly
- Visual - Depth Perception - Regularly
- Visual - Color Discrimination - Regularly
Working Conditions
- Noise Intensity Level: - Moderate
BACKGROUND SCREENING
Pursuant to the North American Electric Reliability Corporation (NERC) standards, Chelan County Public Utility District #1 conducts background screening of personnel who have access to the District's critical physical and/or cyber assets.
DISCLAIMER
The statements contained herein reflect general details as necessary to describe the principal functions for this job, the level of knowledge and skill typically required, and the scope of responsibility. This should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.
EEO
Chelan PUD is an Equal Employment Opportunity employer (EOE Minorities/Females/ Protected Veterans/Disabled). We value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to any protected classifications as defined by law.
EEO Law Posters can be found on the main Careers page in English and Spanish.
Chelan PUD will not be offering any work visa sponsorship for this role.
Pay Transparency Nondiscrimination Provision
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-I.35(c)
